SYSTEM OPTIONS | Instruction Calendar

Instruction Calendar

The instruction calendar allows the staff administrator to define the time period for each term, as well as when classes within each term display in the online catalog. You must define a term in the Instruction Calendar before you can set up classes for that term. This feature is a prerequisite for setting up the course catalog.

Add a Term

Click Add to add a new term; or click the Edit action link next to the term you want to change. All the required fields have colored labels.
Click Submit.

Defining Terms

Term Code must be unique. Enter any combination of letters or numbers up to 8 characters in the Term code field. The term code is used in drop down menus in the class add/edit functions. Selecting a term code from this drop down menu assigns a class to a specific term.

Term Name is used when add/edit a class. Enter a name of up to 25 characters in the Term name field. The term will appear under this name on the instruction calendar display.

Classes start on and Classes end on is the first and last date any class can start; class does not have to end within this date range. Select a date using the calendar icon or manually enter a date in the mm/dd/yyyy format. These dates define the calendar boundaries for the term.

Display starts on and Display ends on (outside guards) controls first date classes display on web and will automatically pre-populate each class assigned to Term. These dates define the date range limits for displaying classes for that term in the online catalog. You may set display dates individually for each class, but they must fall within the display dates for the term. Term display dates can start before the Classes start date. You may want to set the display date of a term in advance of the Classes start date.

Public Registration Begins and Staff Registration Begins are dates that may not precede the Display starts on date.

Early bird discount date is the last date before which a student can get a special discount for early registration. You will set the amount of that discount on a class-by-class basis. Early bird discounts only apply to registrations for classes in the current term. If a student tries to sign up for a class in a future term, they will not receive an early bird discount.

Change a Term Status

Click SYSTEM OPTIONS/instruction calendar. The list page displays the following links:

- Change Status - for Power Users
- Inactive - for Staff Members who are not Power Users
- Delete - for Staff Members who are not Power Users
- Edit - for all terms with a status of Active or Future

Click the Change Status link.

Select a status from the New Term Status drop-down list. The available statuses are:

- Active
- Expired
- Inactive
- Delete - This option will be available only if no classes have been assigned to the term.

Enter a reason for the change in the Reason field.
Click Submit.

Note: A term can be inactivated as long as there are no active classes associated with it.

Note: Searching for terms using the Search function will also return those with "inactive" status. There is an option to reactivate these, after which all their data and history will be restored.