CONTRACT TRAINING | Contracts

Creating a Charge for Funding Organization AR Accounts

Summary: Screens used to charge Classes and Contract Items when ‘Charge by’ = Line-by-Line to allow staff to allocate Funds to pay for a portion of or the entire Class/Contract Item price will be displayed. When the amount of a Class or Contract Item is charged and a Fund is used, a transaction will be created that treats the charge amount paid for by the Fund as a CT charge to the account of the Funding Organization associated with the Fund used.

Charging a Contract Item using Fund Allocation

Screen Steps

Click Contract Training>Contracts.
Choose Edit from the Select column and click on the button titled Continue to Classes/Contract Items.
From the Contracts: Edit Contract, Step 2 screen that pops-up, user will have to choose the option denoted as Charge from the Contract Items section.
User then reviews the Contract item information and then click Charge to A/R Account button.

Charging Class using Fund Allocation

Select Contract Training > Contracts.
Click on the Edit option inside the Select column.
In the Contracts: Edit Contracts, Step 2 screen page, user selects Charge option for the class they wish to charge.
Click Charge to A/R Account.

Definition of Terms

Fund Payment: Fund Payment would be the available funds or contract extended price by default.

Total Fund Amount: It is the total available funds.

Unallocated Fund Amount: It is the fund which is yet to be allocated.

Submit: User clicks on this tab after entering the appropriate amount for the fund payment.

Cancel: Clicking Cancel button will clear all the fields and return the Contracts: Edit Class screen.