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Lumens is the first and only web-based tool designed to meet the needs of lifelong learning organizations. Lumens is a very flexible system that gives you both an effective web presence and helps you to streamline many critical functions including registration, catalog creation, memberships, payments, reporting, and more. Given a small investment of your time, you can learn to use all of the time- and labor-saving features in Lumens. This manual is designed to help you learn at your own pace.

System Conventions

Some of the data that you will enter into Lumens requires an exact format or has a defined length. If you do not use the required format or fail to meet the length requirements when entering this data, you will receive an error message. Here are the specific formats:

Dates: MM/DD/YYYY
Phone numbers: nnn-nnn-nnnn
Login: Must be between 6 and 20 characters.
Password: Must be between 8 and 255 characters. Passwords may contain numbers, special characters and upper case letters. Passwords cannot include any part of the user name.

Printable screens in Lumens, which are available through Print View links, have been sized to print onto letter size paper. In some cases, printable screens have also been configured for mailing in windowed envelopes. It is important to configure your browser to print Lumens screens correctly. To ensure correct sizing you must remove the header and footer text that your browser attaches to documents printed off the web.

To remove the header and footer from printouts in your browser:

Click File in the upper left of your browser’s menu.
Select Page Setup from the drop down menu.
Remove any text from the fields marked Header and Footer.
Click OK once you have removed the header and footer text.

Delete/Inactivate: As a Staff Administrator you create the components that populate Lumens and have the option to turn them off if you wish them to cease being an active component in the system. When you create one of these components, it has a status of ‘Active’. This means that it is an active component in the system.

You can see these components throughout the system with either “delete” or ”inactivate” as an action item listed next to them. Selecting either of these action items removes the item as active item in the system. Be careful when deleting or inactivating an item, as you will be removing it permanently. The reason that some items have “delete” as an action item and others have “inactivate” depends upon whether or not they have any activity associated with them. If an item has had no activity, you may delete it, if an item has had some activity, such as a course having a class created for it or a student registering for a class, you can inactivate the item, but you cannot delete it.

CONFIDENTIAL AND PROPRIETARY | © 2014 Augusoft, Inc. This information and content is intended for Augusoft Lumens^® customers only. Augusoft the Lumens name and identifier(s) are registered trademarks of Augusoft. This copyright in the entirety of this document, as well as any literature related to Augusoft Lumens, know-how, and implementation methodology, are the property of Augusoft and may not be reproduced, stored, communicated, or transmitted in any form or by any means, electronically, mechanically or otherwise, in whole or in part without prior written permission of the copyright holder. Any recipient entities of this document agree not to copy such materials and are responsible for ensuring that their employees or agents are aware of the rights vested in these items. Augusoft reserves the right to alter product and service specifications described in this document. Use of the terms "partner" and "partnership" do not imply a legal partnership between Augusoft and any other party. Various trademarks are held by their respective owners.